AD HOC Indemnity & T&C's


WhatTheFit4 Gym
 Indemnity & T&C's Form

 

WhatTheFit4 Gym must be managed effectively, safely and profitably, in order to be sustainable and serve its members well. The following conditions make this possible and will need to be agreed to by every person utilizing the facilities:

TERMS AND CONDITIONS

 Gym Fees:

  • All gym fees and membership payments are generally non-refundable. However, in line with the Consumer Protection Act, refunds or pro-rata credits may be considered if the gym is unable to provide access to its facilities or services for an extended period (beyond the standard scheduled closures). Refunds will not apply in cases of non-attendance, voluntary withdrawal, or changes in personal circumstances.

  • Gym fees are due upfront and BEFORE the client trains. The Client may not participate in any training sessions or utilize the gym’s facilities without having paid upfront via card payment only.

Gym Etiquette

  • We are a respectful and inclusive community, and members are expected to share gym spaces, equipment, and facilities fairly and considerately at all times

  • All members are required to check in BEFORE their training session by scanning the QR code at the front desk using your Octiv app.

  • Please always use a sweat towel when utilizing equipment in the gym for hygiene purposes.

  • Wipe down any equipment and mats after use. Sanitizer and paper toweling are supplied in the gym for this purpose.

  • Please do not drop the weights onto the floor from any height and don’t just let go of the cables that operate the machines. Not only does this damage and break the equipment, but it is not necessary, and it can be very disruptive to the other members.

  • There will be a R50 fine charged for doing so 😛! #Notjokingthough.

  • For safety and hygiene reasons, closed shoes must be worn at all times, except during yoga, stretch classes, or similar activities. Socks must be worn at all times.

  • Please be mindful of shoes, zippers, and buttons on clothing, as they can damage the leather surfaces of our machines. Activewear is the appropriate attire for our setup. Thank you for your understanding.

  • All members are required to maintain the cleanliness and order of the gym by adhering to the following: Deload all weight plates from machines after use, return barbells to their designated stands, wipe down equipment using the provided sanitizer and paper towels, and ensure all cable attachments are reattached if removed. These practices help ensure a safe, respectful, and enjoyable environment for everyone.

  • Out of respect for fellow gym users, members are asked to avoid occupying benches, equipment, or machines unnecessarily. Please refrain from sitting on your phone while others may be waiting to use the equipment. 

Children & Teen Classes

  • Children under 18 may participate in supervised classes at the Gym.

  • Parents or guardians acknowledge that participation in physical activity involves inherent risks, including injury, and agree to ensure their child follows all instructions and rules provided by the Gym and its trainers.

  • Parents or guardians must disclose any medical conditions, injuries, or limitations prior to participation.

  • While the Gym and its staff will provide supervision and maintain a safe environment, the Gym, its trainers, and staff cannot be held liable for injuries resulting from normal participation in activities, except in cases of proven negligence.

  • Parents or guardians agree to indemnify and hold harmless the Gym against any claims arising from their child’s participation in classes or use of facilities.

 

 Indemnity Requirement for Ongoing Membership:

  • Should you decide to join the facility as an ongoing member, you will be required to sign our standard gym membership indemnity form. This is mandatory for all members to ensure mutual understanding of responsibilities and liability while using our facilities.
 
By using our facilities, you agree to abide by these Terms & Conditions to help maintain a safe, clean, and respectful environment for all. We appreciate your cooperation and thank you for being a valued part of our community.

 

Medical Fitness.

  • The Client undertakes to promptly notify the Trainer if, during the course of the training programme, the Client’s medications, health condition, or medical limitations should change. The Client understands that it is recommended that clients undergo a yearly physical, (or more frequent physical examinations if advised) and consultation with the Client’s physician, to determine their optimal physical activity level and diet. The Client acknowledges that the Client has both had a physical exam and been given their physician’s permission to participate in a training regimen, or the Client has decided to participate without approval of their physician.

 

Photography.

  • WhatTheFit4 Gym has in-house photographers.

  • From time to time, photography and video footage may be taken within the gym for marketing and community purposes. These may be used on digital platforms, print materials, and other promotional media. By signing this agreement, you consent to such use. 

  • Client acknowledges and accepts in-house photography for the use of professional marketing. This indemnification shall include, but not be limited to, claims for invasion of privacy, defamation, or violation of any other right or interest.

  • Should you wish not to appear in marketing material, you may notify the gym in writing via email and reasonable steps will be taken to exclude your image from new materials. 


Trainer VS Gym Liability (Private & Group Class Clients)

  • Personal Trainers who operate within WhatTheFit4 may act as independent contractors. Fees paid directly to trainers are separate from gym membership fees. The Gym is not responsible for the independent actions, schedules, or payment arrangements of such trainers, except insofar as it relates to access to the facilities.

 

Waiver of Indemnity.

  • The Client acknowledges that they have read and understand this indemnity waiver and agrees to be bound by the following:

  • I enter and use the “Premises”, parking areas, surrounds and facilities and participate in any activities at the “Premises” entirely at my own risk.

  • I warrant that I have been advised of, am aware of, and accept that I will be exposed to a variety of risks and dangers at the “Premises” which have been explained to me in detail in this document.

  • I comprehend the risks & the implications thereof.

  • Such risks and activities include without limitation: the gym equipment, toilet and shower facilities, recreational areas, and wild animals in or around
    the “Premises”. Although there have been no security problems, I understand the need to take the necessary precautions.

  • I agree to obey at all times any warning notices and instructions of the “Trainer/Proprietor”.

  • Visitors and/or Clients hold harmless and indemnify the owners, management, staff, trainers, agents, directors of the “Proprietor” and other guests (“the Indemnified Parties”) against any consequences of visiting, participating in any activities or incidents at or arranged by the “Trainer/Proprietor” and I waive any claims I may have. This includes any loss of, or damage to, personal effects or property, any indirect, consequential, or special loss or damage, financial loss, illness, injury, harm or death howsoever caused.

  •  I understand that the personal training program has been designed specifically for me based on a variety of factors that I have disclosed. I assume all of the risks known to be inherent in the participation of physical activity, including but not limited to: heart attack, stroke, heat stress, serious injury to bones, joints, muscles, other skeletal components, or death.


The undersigned parties accept the above Agreement according to the terms and conditions contained herein.

Members full name:  

Parent/Guardians full name (If client is Under 18):

Date:

Members Email:  

Members ID No:  

Members Contact No:  

Members Address:  

Emergency Contact Name:  

Emergency Contact No:  


Leave this empty:

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Signed by Storm Loots
Signed On: December 31, 2025


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Document name: AD HOC Indemnity & T&C's
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